Archiving options

Scholars are concerned that their published work be available well into the future. Under traditional paper publishing scenarios, the obligation fell to librarians to subscribe to and warehouse scholarly publications. In the new electronic world, there are more opportunities (and more uncertainties) about the archiving process.

There are several ways that you can arrange for electronic archiving when using Open Journal Systems on Scholarly Exchange.

The OJS software complies with Open Archive Initiative standards. All Scholarly Exchange-supported journals automatically participate in OAI harvesting. Journal content is available through OAI-compliant repositories worldwide. The downloadable documentation explains this feature.

OJS on Scholarly Exchange is LOCKSS-compliant. The LOCKSS system is a synchronization tool that automatically audits and repairs content in LOCKSS boxes - collections of journal articles located at different sites and archives. The system insures that the preserved content at all sites is always the same as what the publisher published.

Many colleges and universities are now building electronic repositories to house electronic journal content. Editors of electronic journals should query their university library (or that of their editorial board members) to determine if an OAI-compliant repository or archive is available at their institution.

Specialty-specific repositories are also now available, and they will accept electronically published materials appropriate to their subject area. The list of repositories and archives is extensive.

Copyright is an area of both great concern and no concern to scholars, in that they hope for the widest distribution of their work - with appropriate acknowledgment - while commercial publishers have long sought to restrict the creators' rights. Some societies seek to retain limited rights over published material, with the intention of charging if commercial distribution rights might benefit the society's mission. To deal with this situation, Creative Commons has worked out a flexible copyright that serves the open access community admirably.

The Scholarly Publishing and Academic Resources Coalition (SPARC) pages review a wide array of options.

Conversion and Tagging

Some archives and repositories have specific requirements for the way metadata (the descriptive elements about your articles) and content (the actual articles) must be structured. There are a range of software tools and support services available to help with these tasks.

For journals requiring structured XML output for the National Library of Medicine, contact us to learn how new features in OJS facilitate the data submission. There are inexpensive data conversion services that will convert PDF and word processing files to structured HTML, XML, and SGML files for permanent archiving.

Among the service bureaus providing extremely economical article conversion and tagging services is:

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